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Payroll and Employee Benefits Office

The Payroll and Employee Benefits branch electronically processes and approves data concerning payrolls and administers employee benefit programs and other related items for the Division of Natural Resources and the Division of Forestry through the statewide Employee Payroll Information Control System (EPICS), acting as liaison between those agencies and the Auditor's Office. The benefit programs include unemployment, workers' compensation, retirement, and insurance. Other responsibilities include WVFIMS processing for DNR payrolls, fund transfers pertaining to payrolls, retirement, insurance programs, and maintaining personnel, activity and payroll related information on all parks seasonal and temporary hourly employees.

Administrative Services Manager Stephanie Proctor
Administrative Services Assistant Vacant
Accounting Technician Beth Ward
Cindy Taylor

Contact

For... Contact
All questions related to DNR Salary employees payroll; Requests, inquiries, and counseling for Payroll and Employee Benefits related support services, EPICS payroll system, office policy and procedures; Authorization of in-house EPICS users; Questions related to the annual office budget; Electronic payroll approval process, Payroll processing of annual expenditure schedule and federal and state quarterly reports; WVFIMS and EPICS accounting and auditing; Donated leave payments, Law contract work, back wage and leave buy-back payments, direct deposit inquiries, processing and reversals, lost check processing, adjusting entries and deposits; WVFIMS electronic payroll approval; Monthly Employment Security Labor Statistics report; Quarterly 941 Federal Tax Return; Quarterly BEP Multiple Worksite Report; Monthly administration reports; In-house EPICS users training Stephanie Proctor

Answers telephones for Payroll and Employee Benefits Office; Questions related to the auditing and processing of supplemental insurances, union dues and combined campaign deductions; Quarterly and annual West Virginia and out of state taxes; Backup for hourly payroll processing; Paycheck processing and annual W-2 mailings and distributions. Also handles certain P-card and other duties for Accounts Payable Office (see Accounts Payable).

Cindy Taylor

All questions related to DNR hourly employee payroll; Personnel related matters pertaining to Parks hourly employees; Budget reports for child advocate, parks hourly new hires, and terminations; Lost check processing; Quarterly accumulated hours report; Quarterly EEO report for staffing as requested; database changes, additions, etc. for hourly employment packet; Salary and hourly unemployment processing; Storage documentation; Assists in paycheck processing and annual W-2 mailings and distributions

Beth Ward

Questions, counseling, enrollment and reports concerning PEIA and HMO health and life insurance and Mountaineer Flexible Benefits; CPRB Retirement benefits enrollment; Salary and hourly payroll processing backup; Workers' Comp injury questions, reporting (WC-1, WC-3), electronic claim processing, forms and reports;Office invoicing and purchasing; Lost check processing;P-card transactions for payroll office; Office travel documentation;In-house EPICS users training.

Stephanie Proctor

Links of Interest:

WV Auditor's Office www.wvauditor.com/
Consolidated Public Retirement Board www.wvretirement.com
IRS www.irs.gov
Public Employees Credit Union www.wvpecu.com/
Public Employees Insurance Agency www.wvpeia.com/
Savings Bonds www.savingsbonds.gov
Social Security Administration www.ssa.gov
State Tax Dept www.wva.state.wv.us/wvtax/
Workforce WV (Employment Programs) www.wvbep.org/bep/uc/
Brickstreet (Workers' Compensation)
www.brickstreet.com

West Virginia Division of Natural Resources
324 Fourth Ave
South Charleston, WV 25303

Phone: (304) 558-4050
Fax: (304) 558-0651

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